Group Bookings

Group Bookings are managed in a similar way to Account Bookings.

As there can be many types of Group Bookings, our Group Booking Method will be explained in some detail to make sure you understand the design concepts and are able to apply them to your daily group booking activity.

UniRes provides tools to help you manage your group bookings as well as make them.

Be sure to refer to the topic on Control Accounts , as the Group Booking get it's initial behaviour settings from the Control Account record linked to the Group Booking.

A Control Account is a special record kept in a Control Account file used to link multiple bookings to one source of reference.

For instance, a Tour operator may want to use your park several times a year for overnight stops and you may want to keep track of all bookings for that tour operator as well as extended information relating to how to charge for their bookings. You can do this by setting up a Control Account for the tour operator.

Note that any booking can be linked to a special control account, but you will probably only want link group bookings. It is not necessary to link single bookings to a control account unless the booking is part of a corporate account or is being tracked as a Holiday Letting booking on behalf of the owner of the letted unit, cabin etc..

Control Accounts Extensions

Extension have been added for Holiday Letting Agents. These extensions are not applicable to normal Control Account usage.

See: Holiday Letting Overview

The SYSTEM account

One account code called SYSTEM is reserved by UniRes as the default account. If you make a group booking and do not want to create a special control account for the group, you must link the group booking to the default SYSTEM account.

The TAB window area

The 6 tab areas display information about the Control Account and provide extended Control Account Facilities for different types on Control Account usage . eg. HL Post TAB is for Holiday Letting Managers.

Contact Details

Record extended contact details like Phone numbers, email Address etc.

Current Bookings

Displays all bookings linked to the displayed control account code. Group Leaders are shown as blue text. You can double click on a line to go directly to the charges window with the selected booking details. Note that you will not be returned to the Control Account Maintenance  program.

History

Displays all bookings in your booking history file linked to the displayed control account code. (The background of the display is in a light red to remind you that you are looking at the history file.)

Control & Group Rates

While still in the Add mode, click on the Control and Group Rates TAB and set ..

•Default Payment Type and Bank/Credit Card Details.

•Default Charge Rates

Now click on the Save Button to save your record.

This area of the Control Account allows you to select various charging options to be enforced when the user presses the S key (Site Fee Charge) while in the charging screen for a booking.

These charge settings are transferred to the booking record and you can override the settings in the individual bookings belonging to the group. Note that single bookings (not linked to a control account) can also use a subset of the extended charging options.

Charge Method

Drop-Down List: Select the charging method to apply.

List Options:

•Normal per Rates File: Just calculate site charges using the Site Rates File. This is how UniRes normally calculates Site Fees.

•Per Person X Days: (Default setting for Group Bookings).  Uses the number of Adults and Children values of the booking multiplied by the Per Adult/Per Child values as set (see below) times the number of days being paid.

•Eg. 20 Adults X $5.00 X 7 days = $700.00 (inc tax).

•Per Site Nights X Sites: A flat rate based on a the Per Site Night value you enter (see below).

•Eg.  7 nights X $20.00 per site X 10 sites = $1400.00 (inc)

•GP Leader X Sites: UniRes calculates the normal site frre for the group leader site using the Site Rates File (Seasonally adjusted) X the number of sites in the group.

•Fixed Charge: Just charges the Fixed Charge value as entered below.

Per Site Night : Value you enter here is used by the Per Site Nights X Sites method when a site fee is charged.

Fixed Charge: Value you enter here is used by the Fixed Charge method.

Per Adult or extra: The value you enter here is used by the Per Person X Days charge method.

Per Child or extra: The value you enter here is used by the Per Person X Days charge method.

HL Post (Holiday Leting Agent Use Only)

This window is for use by Holiday Letting Agents Only.

This posting facility is not really required now as commissions for Holiday Letting are calculated at time of posting.

                       See Group Bookings Overview

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