Inserting Field Codes

Refer to: Field Codes

Field Codes are special codes which instruct the wordprocessor to substitute database field contents into the document at a specific location in the text. Field codes can also manipulate data from the databases to display a calculated result or a combination of other data field elements.

For Example, your bookings file has a separate field for the persons first name and surname, there is a Field Code which combines the First Name and Surname so that you don't have to enter separate field codes for each field.

Note that the Field Codes are enclosed in << >> brackets . You should not type in the field codes. You must place you cursor at the position in the text where the inserted data is to appear by clicking on the Insert Field button ...

A list of insertable field will appear.

Pick a field by double clicking on it or highlight the field and click on Select. Also note the scroll thumbnail slider can be used to display more fields by clicking and dragging the thumbnail or by clicking in the area below or above the thumbnail slider.

Fields for...

Fields can be chosen from the Bookings file, Email and List file (Prospects - waiting list)

Letters can and should only contain linked insertable fields from one file at a time. Do not mix fields from one file with another.

The Mail Merge and UniWord windows detect which type of inserted field is in use and open the relevant datafile automatically when you open a template letter which contains linked fields.