Line Entry Area

Charges Screen Line Entry Area

You will see this style of data entry in all professionally written accounting software.

Data entry starts at the left (the Code Column) and flows through to the right of each line. Calculations are automatic.

Ten columns and fifty sales lines are available (more than adequate).

When the sale item lines reach the bottom of the line window, the window will scroll up.

Use you keyboard UP and DOWN keys to move between lines.

Line Entry Columns

Code Column

Start charging for an item by pressing a keyboard letter key.

Press the F2 key at the top of your keyboard to see a quick help reminder screen.

Qty Column

The value you enter here is related to the type of charge action you have selected in the Code Column.

Site Fees:	The Qty is the number of days if the key code was S for site fees.
Extra Persons:	The Qty is the number of Adults/Children/Persons if the key code was X for extra persons
Extras Sale:	The Qty is the number of items being sold if the key code was I for extras sales.

Paid To Column

This column is used for site fees only. If you enter a date here, the Qty column (number of days being paid for) is calculated for you, otherwise if the Number of days is entered the Paid To column date value is set for you.

The Paid-To date in the Paid To column is the last paid-to date of the booking (or last Site fee charge) plus the number of days being paid for in this charge line Qty column.

UniRes maintains the Paid-To date of the booking for you.

Alt Rate Column

Normally you would just press enter here.

Used when charging for Site Fees. If an alternate site type code is entered here, then the charging rates for that site type is used as set in the Site Rates File maintenance.

Note that a default alternate rate can be set in the Extended Booking Details area of the charges window. This is handy if you want to temporarily set an alternate rate for a while. Click on the "small face and pencil" button to access the Extended booking details. This button is located to the right of the line entry area.

Description Column

Just about all transaction descriptions are generated by UniRes or come from other tables in UniRes. You can accept the description by just pressing enter or you can change it.

Debits Column

This is the inclusive tax charge for the transaction as a whole amount. You can override the charge by keying in new value.

Tip: A positive charge is a Debit and a negative charge is a credit. If you were to enter say - 10.00, then the negative charge (credit) will pop into the credit column. A negative charge is a refund or correction and reduces the balance owing. If you want to enter a credit, place a zero amount in this column and enter the value in the credit column as a whole number (not preceded by a -ve sign).

Credits Column

If you are refunding a charge, place the whole value (no -ve sign) in the credit column, leaving the debit column at zero. A credit amount will reduce the overall balance total.

Tip: If you want to credit site fees and reduce th paid-to date, just enter a -ve value in the Qty Column. UniRes will then calculate a credit value for you properly and a credit tax amount.

Tax Column

If tax is applicable, the amount of tax is calculated for you. The tax column can not be edited.

Balance Column

This is the running balance of the charge session. It includes any Balance Forward as shown at the top of the column.

Cd Column

This is the Tax code used for the transaction line. This code is usually one of the following.

GST = Normal Goods and Services Tax at the percent value in the GST Tax Rates program.

CSN = Concessional Tax. This is currently 5.5% (or as set in the GST Tax Rates program). Note that this is a dual tax type and the Tax code is the method of calculating tax. Part of the CSN method may be normal GST (first 27 days).

You can not alter the tax code in this column. It must be set in the appropriate File Maintenance program for the transaction type.

Del Line Button

To remove a transaction line from the charges line entry area …

Place the cursor in the line to be removed.

Click on the Del Line button.

See also the charge code Z key which clears all transactions in the line entry area.

Tax Subtotal

This is the subtotal of the tax column.

Special Note: UniRes stores tax values as floating point values. Many decimal places of precision are used. The charges program adds up the tax column in high precision and then rounds the result to 2 decimal places. This gives the most accurate GST values possible, avoiding the problems other accounting systems have with balancing the GST. The GST report is very accurate.

Some times a customer will check their receipt and do their own tax verification and say that they get a 1 cent difference in tax. This is caused by their method of rounding which is less accurate. If you frequently work with percentages, you will know what is meant.

Balance Forward Value

The balance forward value above the Balance column shows how much is still outstanding on the account. A -ve value means the site is in credit (does not include deposits held).

Balance Owing Total

This is the total amount the customer owes to their account. It includes any balance forward amounts.

A part payment can be taken. Use the A,T,G or N charge code keys to finalise a charge and take a payment.