Setting up for Holiday Letting

To set up UniRes for Holiday Letting, first...

Add a Control Account Code for each owner of a property or group of properties.

If you have your own properties, set one up for yourself and call it OWN.

Later you will return to the Control Account maintenance program and set the link using the Commission and Expense Booking Number field. The drop down list will show bookings you have created.

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Next ...

Add Special Usage Site Types

From the File Maintenance menu at the top of your UniRes Command Centre screen select Site Types

The following window is displayed...

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Add a site type and call it say UNT and fll in the fields and SAVE.

Make sure you choose Managed Sales Income as the intended USAGE of the site.

Next: Add another site type...

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Make sure the usage is Managed Sales Deductions. Save it.

Now that we have UNT type..

Add site numbers to the UNT type for each property you let.

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Keep the description short. This will appear in the Booking Ledger.

Link the Control Account now, if you have set up your control accounts for the property owners.

You may want to put the property address in the Site Notes box or something you need to remember about the site.

Save, and keep adding numbers for each site.

Making Expense Bookings

Now that you have Site Types and Numbers called UNT and XPN, you must make one long booking for each XPN site.

example..

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The Extended Booking Details of the booking will have received the Control Code from Site Number record when the booking is created. If not, you can always add it later to the booking.

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Control Accounts for the Owners

Return to the Control Account program (Command Centre - Supervisory - Control Accounts)

Now link the control account to its expense booking.

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Control Account Holiday Letting - Agents Commission Settings

Click on the Edit Button first to make changes to the record.

Commission & Expense Booking No: Pick the booking you have created for the booking that serves as the expense "account".

Commission: Enter the Commission you charge for your services. The commission is calculated on the total site fee.

GST: Usually 10%, (at this time anyway)

Click on Save to Save the changes.

Normal Bookings to the UNT type booking.

Now you can make bookings to the UNT 01 02 03 etc sites when you let a property. When a site fee is charges and receipted, the expense booking will receive the "contra" posting for commission automatically.

If no expense booking exisits, you can still post the commission manually using a preset extras sales code that you can create for this purpose. (File Maintenance - Extras )

The normal booking (the house or unit that the client rents) will have a booking number and the Control Link for the Owner. The booking must know which control account number is being used to determine the Expenses and deductions.

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