Numbering System

Brief Description

Deceased data file

Interment Numbers

Family Numbers

Accounts data files

Invoice Numbers

Transaction Numbers

Debtor Numbers

Automatically generated when a new Applicant / deceased record in saved.

Auto Generated when requested. Link deceased by a unique family number.

Auto generated when new invoice created

Auto generated as required

Auto generated when new debtor/account added

Site Numbering

Sites are uniquely identified to the UniCem system by ..

Cemetery Code (20 alpha numeric characters)

Section Code     (6 alpha numeric characters)

Row                      (6 alpha numeric characters)

Grave                    (6 alpha numeric characters)

Numbering is then <Cemetery>+<Section>+<Row>+<Grave>

(Multiple interments per site capable)

Major Function

Brief Description

 Applications & Interments

Add, Edit & Delete deceased or applicant records

Site Remembrance Picture & Eulogy Text

Create and Link to a Account 

Jump to Map location

Cemetery Maps

Display Map Page

Up to 999999 Map Pages

Displaying User Defined Picture File as Map Background

Find Interment/Applicant Site & Jumps to Map Page

Instantly Show deceased (multiple Interments) details when mouse pointer is floated over site.

Add up to 17 Map Navigation Labels to Maps

Add Sites to Maps

Map maintenance Mode. Allow moving of sites. Drag 7 Drop Moving of Sites.

Link Maps with Compass style navigation to adjacent Maps

Direct Entry of Map Number to Go-To.

Map Site Details Menu

Map Options Displays Brief Details …

Display Section Picture with Caption Notes.

Print Job Card for Grounds Staff.

Print Handout for Applicant or Visitors with site indicated on Map and Site Details

Add New Applicant or Interment.

Display Applicant / Interment Record

Billing Options – Create New Account or Find Account – Enter Invoice

Cemetery Inquiry

Search for Deceased Surname, Birth Date, Death Date, Funeral date, Cause of Death Ex-Service, Site Status or by Section Row Number.

Sort By. …

• Surname
• Site
• Funeral Date
• Birth Date
• Status

Cemetery Statistics

Single Cemetery Statistics Report showing Totals Summary for the number of sites and their status.

Debtors Master

Basic Debtors Details

• Surname/Name
• Address
• Phone
• Account Balance

Debtors Invoicing

Basic Invoicing of preset items

 Charge Codes for :-

• Reserved Site
• Interment Charge
• Plaque Charge
• Overtime Used
• Sundry Charge
• Deposit Held
• Monument Fee

Sub Functions:-

• Receipt – Print
• Recall Invoice
• Payments
• Delete

Find Debtor by Lookup List.

Debtors Payments

(Customer Payments Form).

• Find Debtor – Display Invoice with Balances and Selective Apply Payments.
• Print Receipt.

Settle Credits

Open Credits to Outstanding Invoices.

Reprint Receipts

Selectively Reprint Receipts

Print Invoices

Selectively By Account Name

A Range of Invoices by ...

• Number Range
• Date Range
• With Zero balance

Credit Invoice

Preview Invoices

Print Invoices

Customize

Unprinted

Debtors Reports

GST Report

Selectable From and To date.

Print or Display GST component of invoice Transactions.

For reference in BAS preparation.

Cash Receipts Report

Payments Received

Options:-

• Summary – Name/Address/Phone (One Line)
• Detail- Same as summary with multiple lines.
• With Linked Interments.
• Debtors Balances

Invoices and Payments

Selective by Date Range, Paid Up Invoices tick option, Customize, Print Preview option and to Screen display.

Grouped by account.

Options:-

• Invoices Only
• Payments Only
• Site Fees Only
• Interment Fees Only
• Overtime Charges
• Plaque Charges
• Monument Fees

Statements

Print Statements for a Selected Account or a range of accounts.

Report Options:-

• Select Account
• Activity or Invoice Statement.

 

Other

Brief Description

Built in backup system - user initiated. Zip file compatible

Built in restore system - user can select destination to restore to.

All reports and lists can be printed in PDF format, HTML format, MS Word Format - Excel 5 format.

All reports and receipts can be Emailed as attachments using the built-in SMTP Mail system or using MS Outlook. (Internet and firewall dependant) Email has not been tested with MS Exchange server at this writing.